JOB DESCRIPTION
1. Contract & Payment Support
Coordinate with the Sales team, Legal, and Accounting to handle contracts, contract addenda, payments, and invoice processing.
Manage contract and sales-related documents.
Track timelines for contract renewals, maintenance, and payments.
2. Data Management & Reporting
Prepare periodic revenue reports (weekly/monthly/quarterly).
Follow payment status and follow-ups with customers.
Support the Sales team in preparing meeting documents for customer meetings, including printing, slide preparation, and meeting documents.
Arrange and prepare meeting rooms, and check meeting equipment.
Coordinate the preparation of customer gifts and restaurant bookings for client meetings.
Coordinate with the Admin/HR department to arrange business travel procedures for the Sales team, including flight and hotel bookings, transportation, administrative documents, and payment/expense settlement procedures.
REQUIREMENTS
At least 1 year of experience as a Sales Admin.
Experience working in an IT/outsourcing/software company is a plus.
Strong administrative, organizational, and time management skills.
Good communication skills and ability to coordinate effectively with different departments.
Proficient in MS Office (Excel, Word, PowerPoint).
Careful, detail-oriented, and proactive at work.
Supportive mindset and ability to work well under deadline pressure.
Customer-oriented mindset.
BENEFITS
Minimum 13 months salary per year - not including other bonuses such as KPI bonus for work efficiency, project bonus and revenue bonus. We do performance review twice a year. You will work in a professional, dynamic and friendly environment.
VTI offer annual health check-ups and fully pay social insurance, health insurance and unemployment insurance premium following the Labor law.
We offer one vacation/company trip and 4 teambuilding trips per year for every employees, along with various entertainment activities including: Swimming Clubs, Yoga, Zumba, Kendo and music order via internal Radio channel.
Two MVPs will be rewarded with a free trip to Japan, Taiwan, Singapore, or else.
We offer variety promotion opportunities and chance to raising income for people with capacity, enthusiasm, and long-term commitment.
We offer free Japanese class at the company.
We provide training opportunities to help our people to improve their skills. We support our members to learn and get Cloud, AWS, PMF, PMP certification.
Working hour from: 08:30am to 05:30pm. From Monday to Friday.
