JOB DESCRIPTION
Answer and manage the company’s main telephone line.
Purchase and distribute office supplies for employees.
Handle incoming and outgoing mail and shipments (domestic and international).
Manage office facilities and ensure office cleanliness and a well-maintained environment.
Find vendors to repair office equipment when needed.
Procure and manage company equipment and assets.
Source vendors, obtain quotations, and process purchase orders for supplies and services.
Handle payment procedures and administrative documentation.
Support travel arrangements for employees (flight tickets, hotels, transportation, etc.).
Welcome and assist visitors to the company (prepare meeting rooms, arrange restaurants, coordinate guest reception with relevant departments).
Supervise on-site repair or construction work when necessary.
Provide logistics support for training classes or teaching activities.
Organize internal activities to promote team spirit and employee engagement.
Perform other tasks as assigned by superiors.
REQUIREMENTS
2–3 years of experience in administration and office management, and 1–2 years of experience in customer service related to Japanese clients.
Conversational English, able to receive and respond to phone calls in English to the company.
Japanese: N3 level, able to communicate at a basic level to welcome and assist Japanese guests.
Experience in procurement and asset purchasing; having contacts with suppliers is an advantage.
Ability to oversee office operations; organized, tidy, and detail-oriented.
Good organizational and time-management skills; able to work under pressure.
BENEFITS
Minimum 13 months salary per year - not including other bonuses such as KPI bonus for work efficiency, project bonus and revenue bonus. We do performance review twice a year. You will work in a professional, dynamic and friendly environment.
VTI offer annual health check-ups and fully pay social insurance, health insurance and unemployment insurance premium following the Labor law.
We offer one vacation/company trip and 4 teambuilding trips per year for every employees, along with various entertainment activities including: Swimming Clubs, Yoga, Zumba, Kendo and music order via internal Radio channel.
Two MVPs will be rewarded with a free trip to Japan, Taiwan, Singapore, or else.
We offer variety promotion opportunities and chance to raising income for people with capacity, enthusiasm, and long-term commitment.
We offer free Japanese class at the company.
We provide training opportunities to help our people to improve their skills. We support our members to learn and get Cloud, AWS, PMF, PMP certification.
Working hour from: 08:30am to 05:30pm. From Monday to Friday.
